About this role

Job Purpose

To cover maternity leave, but the business needs have highlighted there is a requirement for this role to be permanent. To be the internal finance function of the business, dealing with all operational transactions. Provide administrative support to the Head of Finance. During our Head of Finance’s maternity leave, support will need to be provided to our Managing Director, external accountants, and external advisor.
This role will be the main point of contact for our external accountants during the maternity leave. The external accountants will temporarily prepare monthly management accounts with the assistance of the Finance Enthusiast and provide support to the Senior Management Team and Company Board during the maternity leave. To be trusted and respected by colleagues, clients, suppliers, and all other external contacts.

Main Responsibilities

  • Managing the sales ledger, including claiming monthly commission from energy suppliers, direct fee invoices to customers and aged debt review.
  • Managing the purchase ledger, including preparation and submission of end of month supplier payments
  • Processing monthly payroll, including company pension management (desirable but not essential)
  • Helping to prepare monthly Journals, Accruals, Prepayments and communicating this information to the Head of Finance/external accountants
  • Reconcile balance sheet accounts and bank accounts
  • Assist the Cost to Serve reporting
  • Weekly signed commission reporting
  • Dealing with commission tasks and uploads to our CRM system
  • Preparing and submitting our quarterly VAT Return
  • Support the Head of Finance/external accountants with quarterly reforecasting and annual budgeting
  • Work with the Head of Finance/external accountants at Year End to finalise the annual accounts
  • Confident in liaising with internal colleagues at all levels and communicating with our external accountants and external advisor

Tools and Support

Full training in all areas of the business will be provided. This will cover the energy industry, Indigo Swan’s processes and products, our clients and the company’s strategies.

Training will also cover the software tools we use:

  • Indigo Swan’s CRM system to record information (Salesforce)
  • Indigo Swan’s accounting software (Xero)
  • Microsoft Office products, in particular Word, Outlook, and Excel, although a good understanding of these products, specifically Excel, is required for the role

Candidates applying for this position should be AAT qualified as a minimum or have equivalent experience. This role requires a professional and friendly nature, a high level of attention to detail, good organisational skills and strong use of English and Maths (particularly through Microsoft Office Word and Excel). Indigo Swan additionally requires a sense of humour and a can-do attitude to fit into the culture of our organisation.

Energy industry experience is not essential and sector training will be given for industry terms.
We work in an interesting but challenging industry, all candidates should be able to demonstrate a desire to learn about the sector.

Note: This job description is designed to outline the main duties and responsibilities associated with the role but are not intended to be an exhaustive list of all duties performed.

About You

Candidates applying for this position should be AAT qualified as a minimum or have equivalent experience.

This role requires a professional and friendly nature, a high level of attention to detail, good organisational skills and strong use of English and Maths (particularly through Microsoft Office Word and Excel).

Indigo Swan additionally requires a sense of humour and a can-do attitude to fit into the culture of our organisation. Energy industry experience is not essential and sector training will be given for industry terms.

We work in an interesting but challenging industry, all candidates should be able to demonstrate a desire to learn about the sector.

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